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Rockingham Occupational Health Ltd is committed to ensuring the privacy and confidentiality of the information we hold of users of our website, applicants and employees being assessed by, or utilising, our service.

This privacy statement explains what kind of information is collected by us during a visit to our web site or when an employee is referred to our service and how we use this information.

The information collected, held and used is in strict compliance with not only all current UK legislation but the confidentiality and ethical codes set out by the General Medical Council, Nursing and Midwifery Council and the Faculty of Occupational Medicine.

 

Data Controller

For the purpose of the current Data Protection legislation, the Data Controller is Rockingham Occupational Health Ltd, 5 Resolution Close, Boston, Lincolnshire, PE21 7TT with ICO registration number ZA009713.

 

Collection and processing of personal data on our website

For the purpose of system security, when you visit our web site, the web server temporarily registers the domain name or the IP address of the requesting computer as well as the date of access, the file request of the client (file name and URL), the HTTP response code and the Web site from which you are visiting us, and the number of bytes transferred during the session. We might also, in some cases, store some information in the form of 'cookies' on your PC so that we can optimise our web site according to your preferences. 

We will not collect any other personal data such as name, address, telephone number or e-mail address unless you provide this information voluntarily, for example, when completing the ‘contact us’ section.

If you choose to contact us we will process the information you share to manage your query only. We will not use the information for any other purpose. By contacting us you consent to us processing the information under the current data protection legislation so we may do this.

All information you provide to us is stored securely.  Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

Use and forwarding of personal data on our website

We will use your personal data exclusively for the technical administration of the web site. We will not disclose any data to third parties or government agencies without your consent, except where required by law.

Our employees are obligated to treat all data as confidential and safeguard it accordingly.

 

Security

We have taken technical and operational precautions to protect the data retained by us against unauthorised access, unlawful processing, accidental loss or destruction, damage or misuse.

Our security procedures are revised regularly and are adapted to reflect technological progress.

 

Individuals who may be referred to our service

Due to the nature of our work, we manage both personal and sensitive data, as classified under the current data protection legislation. We have developed procedures and IT security measures to ensure the protection of the data we hold. We are also governed by the Faculty of Occupational Medicine and registered with ICO, all of which have guidelines and ethical codes that we follow to ensure your confidentiality.

Rockingham Occupational Health Ltd operates within the principles set out in the current data protection legislation and best practice guidelines, these include;

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• We will process your information fairly and lawfully for the purposes of providing occupational health and treatment advice.

• We will always gain your consent before sharing information with your employer.

• We will only obtain personal and sensitive data to provide occupational health advice.

• We will ensure we meet all legal requirements when processing this information and will not process the data for any other purposes, such as external marketing.

• We will ensure all data held is ‘relevant’ and ‘appropriate’ to the purpose for which it has been obtained.

• We will endeavour to ensure data is accurate and if it is found to not be, we will correct it, if appropriate.

• We will not keep your data for longer than is ‘necessary’.

• We will always process data in accordance with your rights under the current data protection legislation.

• We take all necessary measures to protect your data against unauthorised or unlawful processing, accidental loss or destruction, and damage.

• We will not transfer your data outside the UK or European Economic Area.

 

Employee guide to data protection, privacy and subject access requests

The following table sets out how we handle your personal data and our legal basis for doing so under GDPR and the Data Protection Act 2018.

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